Compliance Officer

WHO WE ARE:

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000 employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.

Core Services:

• Freight Forwarding
• Clearance & Forwarding
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Mission

To make Africa work better

Company Values

Honesty, Customer Focus, Continual Improvement, Humility, and Safety
 

ACCOUNTABILITIES & RESPONSIBILITY AREAS

Annual Fleet Fitness Renewal 

• Coordinate with relevant authorities to ensure timely submission and approval of fitness renewal documentation. 
• Maintain a comprehensive database to track fitness renewal dates, proactively addressing expiration. 

Road Taxes Renewal and Carrier's License Preparation 

• Collaborate with finance and regulatory bodies to ensure accurate and timely renewal of road taxes. 
• Conduct periodic audits to verify compliance and address any discrepancies. 
• Collaborate with legal and regulatory teams to prepare thorough documentation for the carrier's license application. 
• Collaborate with legal and regulatory teams to prepare thorough documentation for the carrier's license application. 
• Conduct regular reviews of licensing requirements to ensure ongoing compliance. 

Number Plate and Vehicle Registration

• Implement a streamlined process for quick and efficient number plate placement.
• Develop a checklist for vehicle registration to expedite the 48-hour turnaround time. 

Insurance Claims Processing and Reporting 

• Liaise with the insurance provider to expedite claims processing, ensuring all necessary documentation is submitted promptly. 
• Analyze claim trends and provide recommendations for risk mitigation. 
• Collaborate with the claims department to analyze and report on the progress of insurance claims.
• Implement a system for regular updates on the smart sheet, enhancing transparency and accountability.

Statutory Document Management 

• Regularly update the dashboard with accurate and current information on statutory documents. 
• Implement a document control system to track document versions and revisions effectively. 

Comesa Certificates Application and Export Permits and Documentation 

• Research and stay informed on Comesa certification requirements, ensuring compliance for the entire fleet. 
• Develop and maintain relationships with relevant authorities to streamline the application process.
• Establish a system for tracking and applying for police export permits, ensuring adherence to timelines 
• Provide guidance to drivers on necessary documentation for smooth cross-border operations.

DRD Bill and Road Toll Processing 

• Streamline the DRD bill and Road Toll processing system to minimize errors and delays. 
• Conduct regular audits to verify the accuracy of processed bills. 

Operational Support 

• Actively engage with the operations team to understand their needs and challenges. 
• Propose and implement process improvements to enhance overall operational efficiency. 

Internal Process Compliance and Security 

• Ensure compliance with internal processes related to fleet operations. 
• Report all cases of fraudulent activities and theft to the police, actively following up to ensure prosecution

EDUCATION, SKILLS AND QUALIFICATIONS 

• Bachelor's degree in the following discipline; Business Administration, Management, Insurance or a relevant discipline. Logistics background will be an added advantage. 
• Minimum 2 years proven experience. 
• Strong teamwork skills with the ability to collaborate effectively. 
• Computer knowledge and data entry skills for efficient job task completion. 
• Geographical knowledge to assess and address driver difficulties.  
• Ability to maintain composure and professionalism during periods of stress.  
• Demonstrated problem-solving skills, with the ability to anticipate, evaluate, and implement practical solutions. 

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